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Archive And Heritage Group Enhancements


Museum Metadata & Workflows
• Formal CCO cataloguing profile (per-template field set + help text)
• Authority linkage to ISAAR/CIDOC actors (ULAN/Wikidata to local actor records)
• CIDOC CRM-compatible export (JSON-LD/RDF) for museum objects, events, actors
• Tight integration with Spectrum workflows (shared status, procedure timelines)
• UI-level data quality dashboard (missing creator, materials, dates, etc.)

Spectrum 5.0 Procedures
• Spectrum compliance dashboard (per procedure, objects with missing steps)
• Procedure event logging as first-class events linked to objects
• Export Spectrum histories as PDF/CSV for audits/inspection
• Configurable procedure templates per institution

GRAP 103 / Heritage Asset Accounting
• Link GRAP records back to Spectrum procedures (e.g. initial recognition → acquisition)
• Explicit NARSSA/GRAP 103 compliance checklist view
• Export to Treasury-friendly templates (Excel formats matching NT returns)
• Impairment & de-recognition workflow linked to Spectrum deaccession/exit
• Multi-year trend and board pack exports

Security & Access
• Link clearance/access logs to archival description (conditions of access/use)
• NARSSA / POPIA compliance report (who can access which classes, last review dates)
• Retention/declassification rules tied to schedules (auto-suggest declass dates)
• Access-request justification templates aligned with PAIA/POPIA wording
• Exportable access logs for AGSA/internal audit (CSV/PDF, signed hash)

Condition Annotation & Reports
• Store annotations as structured condition events (date, assessor, location on object)
• Link annotation data into conservation history
• Export annotated images + JSON overlay (for preservation / IIIF)
• Basic condition vocabularies (controlled terms for damage types, materials affected)
• Condition risk dashboard (high-risk objects by severity/last check date)

POPIA / PAIA / GDPR Support
• Processing register / Record of Processing Activities (ROPA) for major systems & datasets
• Data Subject Request (DSAR) tracking (access, rectification, erasure, restriction, objection)
• Breach log & incident register with outcomes and notifications
• Template library (privacy notices, PAIA manual links, DPIA templates) linked to institutions
• Link processing activities to security classification & retention/declassification rules